Pre-Proposal/White Paper Submission Process

A pre-proposal (also known as white paper) is generally a short statement of your project objectives, methodology, intended audience and estimated budget sometimes required by a sponsor in advance of the submission of a formal proposal. A principal investigator (PI) is not required to create a myGRANT proposal development record at the pre-proposal stage. A myGRANT proposal development record will only be required when a PI is invited to submit a full proposal to the sponsor following white paper submission.

However, some principal investigators (PIs) may elect to create a myGRANT proposal development at the pre-proposal stage to ensure that all necessary approvals are documented. It is the PI's responsibility to obtain approvals for any resource commitments from their chancellor, dean/director, department chair, as applicable, and their fiscal administrator. Resource commitments include but are not limited to, time and effort and/or cost sharing requirements.

The following is the process to be followed at the pre-proposal stage.

myGRANT Proposal Development Record Created

If the PI elects to create a myGRANT proposal development record at the pre-proposal stage, once it has gone through full workflow routing, the ORS Specialist will review the record for compliance with UH, sponsor and solicitation requirements. The ORS Specialist will ensure that the proposal type is marked "preliminary" in the myGRANT proposal development record.

Once the ORS Specialist completes review, they will submit the pre-proposal to the sponsor.

No myGRANT Proposal Development Record Created

  1. Sponsor Requires Endorsement by Authorized Organization Representative (AOR)

    If the sponsor requires endorsement of the pre-proposal by the UH AOR and no myGRANT proposal development record is created, the ORS Specialist will request written documentation of approval of any resource commitments (e.g., time and effort and/or cost-sharing commitments) from the chancellor, dean/director, and/or department chair, as applicable, and the PI's fiscal administrator.

    Once necessary approvals have been received, the ORS Specialist will submit the pre‑proposal to the sponsor.
     
  2. Sponsor Does Not Require AOR Endorsement

    If the sponsor does not require endorsement by the UH AOR, it is the responsibility of the PI to ensure that approvals of any resource commitments (e.g., time and effort and/or cost-sharing commitments) from the chancellor, dean/director, and/or department chair, as applicable, and the PI's fiscal administrator are on file with the pre-proposal submitted at the departmental level. If the PI is subsequently invited to submit a full proposal, copies of the preliminary file should be attached in the "Abstracts and Attachments" tab when the myGRANT proposal development record is created.