Forms

Please note:
• Do not save forms as they are continuously updated.
• ORS PDF Forms are only compatible with Adobe Acrobat/Reader 8 and later.

Document Type
Form Description
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Advance Notification

Advance Notification to ORS of Pending Proposal by PI

myGRANT Institutional Questions

myGRANT Institutional Questions

Attention:If this is a research project that will be funded by a private for-profit commercial sponsor funded with:
1. the commercial entity's private monies (excluding clinical trials sponsored by a pharmaceutical company); or
2. small business innovation research (SBIR) funding; or
3. small business technology transfer funding; or
4. a combination of the above (SBIR, STTR, private for-profit funds), including when such funds are passed through to UH in a sub-award; or
5. the Center for Excellence for Research in the Ocean Sciences (CEROS) and the Hawai`i Technology Development Venture (HTDV).

For these proposals, please make sure to answer "Y" for yes, under the "SBIR/STTR" field in myGRANT.

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Report Request Special Report Request Form. Instructions included.
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SF-424 Federal Assistance Form
*Paper submission only No Grants.gov
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SF-424a Budget Attachment
*Paper submission only No Grants.gov
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SF-424b Assurances – Non-Construction Programs Attachment
*Paper submission only No Grants.gov
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SF-LLL Disclosure of Lobbying Activities
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  Department of Education - Grant Application and Other Forms
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  Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements
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PHS-398 PHS - Grant Application
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PHS-398 PHS - Grant Application Instructions
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2590-FP1 PHS - Grant Progress Report
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2590-FP1 PHS - Grant Progress Report Instructions
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  Declaration of Project Relatedness
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  Prior Approval Form
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  NASA - NSSC No Cost Extension Prior Approval Form
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  Transfer Project Request
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  Post Award Termination Form
appendix A
 

ORS Form 1, Request for Advance Account Approval

ORS Form 1 Instructions

appendix A
  Fixed Price - Internal Account Extension Request
appendix A
  Fixed Price - Transfer to Dept Account Request
appendix A
FCOI Non UH Employee Form "Significant Financial Interest Report"
appendix A
AP 504 Attach A Pt I UH Conflicts of Interest Disclosure Form
appendix A
AP 504 Attach A Pt II UH Conflicts of Interest Disclosure Form (Detailed Statement of outside Interests and Activities)
appendix A
  National Defense Authorization Act Pilot Whistleblower Program Notification
appendix A
  Compliance Plan for Combatting Trafficking in Persons

 

Subrecipient Forms:

• Do not save forms as they are continuously updated.

Document Type
Form Description
appendix A
Form S-1 Subrecipient Commitment Form
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  Electronic Subrecipient Commitment Form
appendix A
Form S-2 Federal Subrecipient Questionnaire
appendix A
Form S-3 Sole Source Justification/Cost Price Reasonableness
appendix A
Form S-4 Annual Subrecipient Audit Information
appendix A
Form S-5

Subrecipient or Contractor (Vendor) Determination Checklist

appendix A
Form S-6 Subaward Information Checklist
appendix A
FAR 15.406-2 Certificate of Current Cost or Pricing Data (required for subawards / subcontracts > $750,000 issued under federal prime contracts)
appendix A
  Letter of Intent
appendix A
  Subaward Startup Checklist
appendix A
  Subaward Amendment Request

 

Agreement Templates:

• Do not save forms as they are continuously updated.

FDP Subaward Templates - Uniform Guidance

FDP Research Subaward Facepage – Cost Reimbursement

FDP Research Subaward Facepage – Fixed Price

Attachment 1

Generic Attachment 2, Prime Award Terms and Conditions

To be used in the interim while new Attachments 2s are being developed, and as the Federal agencies release specific terms and conditions.  Pass-through entities (PTEs) should attach their prime notice of award to Attachment 2, and redact information as necessary.

NIH
NSF

UH - Attachment 2, Special Terms and Conditions

  • Must be attached to all subaward agreements.
  • Payment Terms - Applies to all subaward agreements.
  • Tax Clearance - Applies to all subaward agreements, EXCEPT for (1) subawards which are less than $25,000; and (2) subawards being made to a governmental (state, local, federal, or foreign) agency.
  • Facilities and Administrative (F&A) Costs - Applies to all subaward agreements.
  • National Defense Authorization Act (NDAA) Pilot Whistleblower Program - Applies to all subaward agreements and modifications executed during the period July 1, 2013 through January 1, 2017, EXCEPT for those sponsored by the Department of Defense (DoD) or National Aeronautics and Space Administration (NASA). 41 U.S.C. § 4712s applies to all employees working for grantees, contractors, subgrantees, and subcontractors on federal grants and contracts, and requires subgrantees and subcontractors to inform their (federally-funded) employees in writing of the employee whistleblower protection under this statute, in the predominant native language of the workforce.
Attachment 3A (pre-filled with University of Hawaii information)

Attachment 3B

Attachment 3B, Page 2

Attachment 4

Attachment 5  - Cost Reimbursement - use when 10% de minimis rate given to subrecipient

Attachment 5  - Cost Reimbursement without 10% box - use when not necessary to indicate 10% de minimis

Attachment 5  - Fixed Price - indicates payment schedule

Subaward Modification

Sample modification to incorporate UG into existing subaward – To be used when prime notice of award issued to PTE is subject to Uniform Guidance (UG), and a modification needs to be issued to subrecipient whose original agreement was subject to the prior OMB Circulars.  This modification template will flow-down UG to the subrecipient.

Sample modification for awards issued under UG – To be used when a modification must be issued to a subrecipient already subject to the Uniform Guidance per the original subaward.

Sample unilateral modification – An option for PTEs to use to expedite agreements under circumstances where simple, non-substantive modifications to the original agreement are needed.  Examples of its use are provided on the template.  Please note that this template can only be used if both parties agreed to unilateral amendments per the Facepage of the original agreement.

Subaward Agreements with International Collaborators

 

 

RCUH Service Order Forms: New forms effective February 1, 2017
• Do not save forms as they are continuously updated.
Document Type
Form Description
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AP 12.203 Attachment 1

Internal Service Order Form

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AP 12.204 Attachment 1

Revolving Account Service Order Request