Notice of UH Temporary Protocol to Comply With New NSF Term and Condition

The US National Science Foundation (NSF) has unveiled a new term and condition to affirm its commitment to promoting safe, productive research and education environments for current and future scientists and engineers. The new term and condition will be effective for:

  • Any new award made on or after October 21, 2018
  • Any funding amendment to an existing award made on or after October 21, 2018

 

This new NSF term and condition is the responsibility of the awardee organization, UH. Accordingly, at this time, researchers do not have any additional obligations under this new term and condition.

Recognizing that Principal Investigators (PI) and any co-PI(s) identified on an NSF award are in positions of trust, the new term and condition will require awardee organizations, including UH, to:

  • Notify NSF of any findings/determinations of sexual harassment, other forms of harassment, or sexual assault regarding an NSF funded PI or co-PI.
  • Notify NSF if the PI or co-PI is placed on administrative leave or if the awardee has imposed any administrative action on the PI or any co-PI relating to any finding/determination or an investigation of an alleged violation of awardee policies or codes of conduct, statutes, regulations, or executive orders relating to sexual harassment, other forms of harassment, or sexual assault.

 

The award term and condition specifies the procedures that will be followed by NSF upon receipt of a notification.

To comply with the new NSF term and condition, a temporary protocol was established through collaboration between the Office of Institutional Equity, the System EEO/AA Office, the System Office of Human Resources, the Legal Affairs and University General Counsel Office, and the Office of Research Services.  The Research Corporation of the University of Hawaii was also notified of this temporary protocol.

Please note that this is a temporary measure pending a more detailed implementation plan that will need to go through the appropriate consultation process. A copy of the temporary protocol is attached.

Please contact the Office of Institutional Equity at institutional.equity@hawaii.edu if you have any questions.

 

Attachment: UH TEMPORARY PROTOCOL TO BE FOLLOWED BY TITLE IX TEAMS AND EEO/AA COORDINATORS

Conflicts of Interest (COI) Module Webinars

10-23-2017 Webinar Recording

 

Federal Demonstration Partnership (FDP) Faculty Workload Survey Research Report Supplement for the University of Hawaii

In 2012, the Federal Demonstration Partnership (FDP) generated a Faculty Workload Survey Research report, which investigated the views of principal investigators (PIs) on federally-funded grants and contracts active during academic year (AY) 2011. In October 2015, the University of Hawaii (UH) obtained a summary of the report results specific to UH. Click the links below for more information

 

Summary of UH-Specific Issues

FDP Report

New myGRANT Conflicts of Interest (COI) Module User Interface

October 23, 2017 update: ORS has released an upgraded version of myGRANT COI module, which includes a number of bug fixes and a new user interface.

Effective November 28, 2016, ORS will launch the new myGRANT COI module.  For those investigators who do extramurally-funded work, the COI module will replace the annual paper disclosure form required of all UH employees by UH Administrative Procedure A5.504.  The new module will ensure that UH addresses any potential or actual conflicts of interest that may arise during extramurally-funded activities.  Investigators are highly encouraged to complete a COI disclosure as soon as possible to prevent the delay of any proposals or awards.

 

Effective November 28, 2016, the record an investigator makes in the COI module will stand as their valid disclosure of record for 365 days from the date of its completion.  This eliminates the need for most investigators to make a disclosure each time a proposal is submitted.  Instead, during the proposal process, investigators will simply be presented with a question regarding whether or not their disclosure is up-to-date.  Principal investigators will also be asked to confirm that all personnel responsible for the design, conduct, or reporting of the the project will submit their disclosure prior to the start of the project.  For those investigators with Significant Financial Interests (SFI), an update to their COI module disclosure will be necessary at the time a proposal is made, and again at the time an award is received.  

 

In contrast with the old annual form, the COI module was designed to streamline the disclosure process and only collect information that is necessary to comply with federal COI regulations and many sponsor requirements.  Key information that investigators will need to enter include:

 
  1. SFI of the investigator or their immediate family that may appear to be related to any of the investigator’s institutional responsibilities.
  2. The nature and amount of any SFI disclosed, including the non-UH financial entities involved, and how the SFI is related to any extramurally-funded activities an investigator has.
  3. Whether or not an investigator or their immediate family have a financial interest in any contract or purchasing negotiation, or any other financial transaction with a non-UH entity that may create a potential conflict of interest.
 

To access the COI module, logon to myGRANT and navigate to the my COI Dashboard as shown below:

 

After the investigator submits their disclosure in the COI module, the disclosure information will be directed to the investigator's immediate supervisor for review, as required by UH policy.  Immediate supervisors are encouraged to carefully review the disclosure, and input any comments or questions relative to the disclosure in the module that will assist ORS in the review process.  Immediate supervisors are highly encouraged to use this interactive process to vet any potential conflicts.  

 

Training Opportunities

 

myGRANT Conflicts of Interest (COI) FAQs

 

Please find relevant UH policies and procedures at the following links:

 

Contact coi@hawaii.edu for any questions or requests for support

Council on Government Relations Comments on the Common Rule NPRM

COGR has submitted comments on the Federal Policy for the Protection of Human Subjects (Common Rule) Notice of Proposed Rulemaking, found in PDF and Word formats below. The comment period was recently extended by 30 days. Comments are now due by 11:59 PM ET on January 6, 2016 and can be submitted here.  If you have any questions regarding the COGR comment letter, please Lisa Nichols at lnichols@cogr.edu.

 

Word format:
COGR Response to the Common Rule NPRM - Page 1

COGR Response to the Common Rule NPRM - Page 2

 

PDF format:
COGR Response to the Common Rule NPRM