Agreement Review and Negotiation

OFFICE OF RESEARCH SERVICES

The Office of Research Services is responsible for the review, negotiation and execution of ALL extramurally funded agreements between the University of Hawaii and governmental, private, non‑profit and foreign sponsors.

 

OFFICE OF EXPORT CONTROL

The Office of Export Controls is responsible for review and negotiation of:

  • Non-Disclosure Agreements (NDA)
  • Confidentiality Agreements (CA)
  • Material Transfer Agreements (MTA)
  • Data Use Agreements (DUA)
  • Data Sharing Agreements (DSA)

They are also responsible for review and negotiation of the following types of agreements when unrelated to an extramurally funded agreement:

  • Letters of Intent (LOI)
  • Letters of Agreement (LOA)
  • Memoranda of Agreement (MOA)
  • Memoranda of Understanding (MOU)

 

CAMPUS CHANCELLORS

Campus chancellors are delegated authority to sign and execute affiliation agreements, sponsored class and sheltered class memoranda of agreements between their associated campus and an external agency, which are defined as:

  • Affiliation Agreement – An agreement between the College and an external agency that delineates responsibilities between the two parties when students are placed in clinical settings or internships within the external agency.  No financial remuneration can be included in an affiliation agreement.
  • Sponsored Class – An agreement where an external agency pays all of or part of the cost of offering a class in lieu of charging tuition to students, provided that (a) no federal funds are involved; and (b) the agreement terms and conditions do not create risk to the university and are consistent with university policy.  Agreements that include terms and conditions that could potentially create risk to the university or are inconsistent with university policy (including, but not limited to, requiring indemnification of the sponsor, or requiring the university to submit to a jurisdiction other than Hawaii) should be reviewed and signed by the Office of Research Services.
  • Sheltered Class – An agreement between the College and an external agency to deliver a non-credit class for the agency where the funds will be deposited into the Community Colleges Special Fund accounts and provided that the contract or agreement is not for the type of awards listed below:
    1. Curriculum development projects at any level, including projects involving evaluation or curriculum or teaching methods;
    2. Projects which involve students in community service activities for which they are receiving academic credit (e.g. service learning);
    3. Activities funded by awards to departments or schools in support of students; 
    4. Dissertation work funded by grants, including grants for travel in relation to a dissertation;
    5. Upward Bound program;
    6. Source of funding from federal funds; and
    7. Agreements that include terms and conditions that could potentially create risk to the university or are inconsistent with university policy (including, but not limited to, requiring indemnification of the sponsor, or requiring the university to submit to a jurisdiction other than Hawaii)
  • Agreements that fall within categories a-g shall be reviewed and signed by the Office of Research Services.
  • Agreements for the payment of tuition and fees, regardless of source of funding; provided the fees are for (a) credit courses using established BOR rates or (b) non credit courses with established rates, either as published tuition rates and fees, or rates established using approved campus policy, provided, however, that if such agreements include terms and conditions that could potentially create risk to the university or are inconsistent with university policy (including, but not limited to, requiring indemnification of the sponsor, or requiring the university to submit to a jurisdiction other than Hawaii), the agreement shall be reviewed and signed by the Office of Research Services.

If you have any questions please contact your assigned Contract & Grant Specialist at ORS or ORS Helpline at 956-5198.