University of Hawaiʻi
Office of Research Services
ORS Directory | Helpline

Roles and Responsibilities

Research Administration Process
ORS
PI
DEPT
Identification of Funding Opportunities
—–
—–
—–
Search for opportunities
X
X
Distribute opportunity information
X
Store and provide application forms as necessary
X
Proposal Preparation
Develop and revise technical narrative
X
Assist PI in developing and revising non-technical narrative as appropriate/ relevant
X
Develop and revise budget
X
X
X
Provide guidance to PI on proposal preparation (See Note 1)
X
X
Proposal Review and Approval
Review and approve before sending to ORS
X
X
Provide institutional review of proposal
X
Provide additional review of proposal as appropriate/ relevant
X
Make revisions and corrections to proposal after institutional review
X
X
Provide institutional approval of proposal
X
Record proposal information for tracking
X
Proposal Submission
Mail proposals to sponsors
X
X
X
Assist PI in electronic submission of proposals to sponsors
X
Award Acceptance
Receive notification of grant or contract award
X
Send notification to department and other administrative offices
X
Negotiate terms and conditions with sponsor
X
Review and approve terms and conditions
X
Award Management
Maintain official award documents for sponsored projects
X
Interpret regulations, policies and procedures
X
Responsible Conduct of Research Plan
X
Setup account(s) in financial accounting system
X
X
Comply with circulars and sponsor conditions for compliance at the transaction level
X
X
Ensure expenditures/cost transfers have been posted to accounts
X
Resolve issues related to unreconciled accounts
X
Prepare and submit invoices to sponsors
X
Ensure that all financial reports have been submitted to sponsor
X
Ensure that all technical reports have been submitted to sponsor
X
X
Ensure that all final invention/patent reports have been submitted to sponsor
X
X
Ensure that all property reports have been submitted to sponsor
X
X
Inactivate award account(s) in financial accounting system
X