University of Hawaiʻi
Office of Research Services
ORS Directory | Helpline

Routing Chart

Faculty member decides to seek external sponsored support, and knows the agency they wish to apply to and has agency guidelines? NO arrow across Can use resources to locate funding opportunities through online databases, files, and individual assistance.
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The PI prepares proposal according to agency specifications. arrow bothways A draft is optional and strongly recommended for those new to UH: PI brings draft to dept. fiscal administrator to review budget, cost sharing commitments and for compliance with agency regulations, policies and university procedures.
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PI initiates & completes a myGRANT proposal development document (PD doc), and Conflict of Interest (COI) forms, then routes for required departmental, unit, and college approvals via myGRANT. arrow bothways Approval by the fiscal administrator, chair,
dean/director/chancellor ensures that:

  1. Other university units outside of the PI’s department affected by the proposal have been formally advised of the proposal have acknowledged the same through ad-hoc approvals in myGRANT.
  2. Full consideration has been given to the proposed project, including commitment of time by the PI, and to resources required to complete the proposed work, including: space, equipment, facilities and personnel, security issues;
  3. The use of university matching funds, when included in the proposal, has been approved at the department, unit, and college levels.
  4. Commitments outside UH are documented via commitment letters signed by the collaborator’s authorized signatory.
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PI routes myGRANT PD doc with all applicable documents attached for approvals. ORS checks the proposal to make sure it is accurate and complete, and complies with all applicable UH and funding agency policies and procedures. ORS Grants specialist approves the proposal administratively for the university.  
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Original proposal is returned to the PI, who is responsible for submitting to the agency, if submission is required by hard copy. Electronic submissions will be done by ORS.  
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Agency decides to fund the proposal? NO arrow across ORS and/or PI receive(s)
rejection notice. Proposal returned to PI with notice.