University of Hawaiʻi
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Sponsor Specific Rates

Waivers

Organization Rate Comments
State of Hawaii, City and County Funded Projects (For state and local government agencies in the State of Hawai‘i)   Projects funded with State funds, including City, and County funds:  Should use full UH federally negotiated F&A rates, per Negotiated Indirect Cost Rate Agreement (NICRA). Per UH Administrative Procedure, AP 8.927
If this is not possible, 10% of modified total direct costs (MTDC), up to the full UH federally negotiated F&A rate is acceptable Blanket waiver in place. Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire. No attachment is needed.
Rate other than the full UH federally negotiated F&A rates or acceptable rate cited above Campus IDC waiver is required and must be attached to the myGRANT proposal development document in the “Internal Attachments” section. Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire.
   
Federal funds: Should use full UH federally negotiated F&A rates. Per 2 CFR §§ 200.331(a)4 and 200.414(c)

If this is not possible, acceptable rates as follows, up to the full UH federally negotiated F&A rates, are acceptable:

FY 2016  13% of MTDC

FY 2017  16% of MTDC

FY 2018  19% of MTDC

FY 2019  22% of MTDC

FY 2020  25% of MTDC

July 1, 2020 until amended, use 25% of MTDC

Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire. No attachment is needed.
Rate other than the full UH federally negotiated F&A rates or acceptable rate cited above Campus IDC waiver is required and must be attached to the myGRANT proposal development document in the “Internal Attachments” section. Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire.
Kamehameha Schools Should use full UH federally negotiated F&A rates. Per UH Administrative Procedure, AP 8.927

For collaborations awarded through the KS Requests for Proposals and Contracts for Services (UH limit specified in the KS Request for Proposal/Application Form), 10% of MTDC  is acceptable

Blanket waiver in place until June 30, 2021.

July 1, 2021 until amended, use 10% of MTDC

Blanket waiver in place until June 30, 2021. Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire. No attachment is needed.
Rate other than the full UH federally negotiated F&A rates or acceptable rate cited above Campus IDC waiver is required and must be attached to the myGRANT proposal development document in the “Internal Attachments” section. Select “waiver” for unrecovered F&A in the myGRANT proposal questionnaire.

 

Sponsor F&A Caps

Cooperative Ecosystem Studies Unit (CESU)

The CESU rates apply only to awards made under the CESU Cooperative Agreement by the following participating agencies.

Select “sponsor cap” for unrecovered F&A in the myGRANT proposal questionnaire. Please attach to the myGRANT proposal development document documentation (e.g., Request For Proposal (RFP), solicitation, Broad Agency Announcement (BAA), copy of funding agreement) that indicates that awards are being made under the CESU Cooperative Agreement.

Organization Rate Comments
U.S. Department of Interior Bureau of Land Management, Bureau of Ocean Energy Management, U.S. Fish and Wildlife Service, U.S. Geological Survey (G14AC00201), National Park Service (P14AC00637) U.S. Department of Defense Installations and Environment (W9126G-14-2-0017),  U.S. Army Corps of Engineers -Civil Works (W912HZ-10-2-0007) U.S. Department of Commerce National Oceanic and Atmospheric Administration 17.5% of MTDC

For the period 7/1/14 – 6/30/19

7/1/19 until amended, use 17.5% of MTDC

US Department of Agriculture    
U.S. Forest Service (14-JV-11272136-070) No IDC allowed  
Natural Resources Conservation Service (A-3A7S-14-160) 10% of total direct cost

For the period 7/1/14 – 6/30/19

7/1/19 until amended, use 10% of total direct cost.

 

Sponsor Administrative Cost Caps (Admin Caps)

Admin caps apply to certain federal (including pass-through) and non-federal grant programs. The funding agency intent is to maximize the amount of funding for program activities as opposed to administrative activities and are usually found on training grants or public service grants.

Please note that an admin cap is not an F&A limitation or prohibition. For example, an administrative cap of 10% of the awarded amount does not mean that the F&A rate is 10% of total costs. The 10% could apply to both directly charged administrative costs and the portion of F&A costs that are considered administrative.

Definitions, including the type of costs covered by the cap, vary by sponsor and program types within sponsors. If F&A costs are covered by the admin cap, some sponsors may require adjustment of the rate or allocating some of the F&A costs between program and administrative categories.

Please attach the RFP or other documentation for the administrative cap to the myGRANT proposal development document in the “Internal Attachments” section.

For assistance in interpreting sponsor admin caps, please contact the ORS Cost Studies Manager.